50 Must Have Tools For Any Online Office – paperless Office
Having a paperless office can only be achieved by those willing and purposing in their lives to rest on nothing less than having reduced paper consumption in their offices. You may be wondering whether this is possible but you can achieve with the right motivation.
According to Wikipedia, a paperless office is considered a philosophy advocating using of minimal paper by having all forms of documents in digital form with aim of reducing costs, increasing productivity, easy sharing of information and saving of space among other motivation ideas.
In order to achieve lesser paper consumption there are many things you ought to do and there likewise many tools to use.
i. Printer and scanner
Depending on the necessity at hand and type of your business, determine whether it will be necessary to purchase both a printer and a scanner because; you may rarely use your printer but a scanner may be basic. This depends on the kind of business you are running.
ii. Snail mail
Despite your dedicated efforts to reduce your paper consumption, you are meant to receive a lot of paper in your mail. Notifications, Promo stuff and invoices can be dealt with by informing associated companies or personnel to send you an invoice via email or via their website
Organization and Design of an Office
If you have minimal paper use or none at all, you may end up having a minimalist office design because you will not need filling cabinets but the basics like a laptop or PDA for a freelancer, chair, desk, computer and some accessories. Analyze your needs before designing your office.
- If you are having an online office, these are the collaboration tools required: ThinkFree, 37Signals, gOffice, Zoho, Google Docs among other tools.
- Presentation tools: Instant Presenter, Presentation Engine, QPresenter, keynote, Presenter Net, Presentation Pro, QPshare, Speechi, HTML Slidy, Spresent.
- Screen-casts and Slide Sharing: TeamSlide, Scribd, Slidecast, SlideRocket, Camtasia, SplashCast, SlideAware, MixerCast, SlideBurner, SliderShare, SlideLive, Wondershare, AuthorStream